Secretary to the Board

We are looking for a Secretary to the Green Squirrel Board to help us in our work supporting communities and individuals to build a greener, fairer future.

About Green Squirrel

Green Squirrel is a Community Interest Company (CIC), founded in 2012. We are Cardiff’s bridge between community wellbeing and climate and nature action, making space for everyone to shape and share a greener future.

We lead the Railway Gardens project, a community green space and resilience hub in Splott, Cardiff, as well as working with communities, businesses, and organisations across south Wales. We reach over 7,500 people each year through our events, training and projects as well as by providing support and free or subsidised use of our space for their own activities. 

Our vision is a Wales where people, communities, and nature thrive together.

Learn more at greensquirrel.co.uk

About the Green Squirrel Board

Following a period of growth and the establishment of new projects and services, Green Squirrel is entering an exciting new phase. The Board ensures that we stay true to our mission and values, and provides governance, guidance, and oversight for the organisation.

The Board currently includes two Executive Directors (responsible for day-to-day operations) and four Non-Executive Directors, including our Chair.

We are now seeking a voluntary Secretary to the Board to support the effective running of meetings and help maintain good communication and organisation.

About the Role

The Secretary to the Board plays a key administrative role, helping to ensure our meetings, actions, and records are well managed and that communication between Directors is smooth and effective.

This role offers a fantastic opportunity for someone interested in gaining experience of how a board operates and learning more about governance, compliance, and decision making within a community organisation, without assuming the legal responsibilities of a non-executive director. 

Key responsibilities include:

• Coordinating and scheduling quarterly Board meetings (e.g. via Doodle polls or similar tools)
  
  

• Preparing and circulating meeting agendas and supporting papers in advance
  
  

• Taking accurate minutes during meetings and sharing them promptly
  
  

• Tracking and following up on agreed actions
  
  

• Supporting the Chair and Executive Directors in maintaining good governance practices (e.g. ensuring records are up to date)
  
  

• Keeping shared Board documents organised within Google Drive
  
  

• Sending occasional reminders and prompts to Board members and the executive team
  
  

Time commitment:

• Around 1.5 day per quarter for meeting preparation, attendance, and follow-up, worked flexibly around your other commitments
  
  

• Occasional additional communication or admin between meetings
  
  

This is a voluntary role, though reasonable expenses such as travel will be covered.

About You

We’re looking for someone who is:

• Organised, reliable, and good at managing their own time
  
  

• Confident with simple administrative tasks
  
  

• Comfortable with email and online tools (such as Google Drive and Doodle polls)
  
  

• Confident communicating with a range of people
  
  

• Discreet and professional when handling sensitive or confidential information
  
  

• Interested in supporting community-led action on climate and nature
  
  

• Keen to learn more about how boards and community organisations work - this role is a great introduction to governance.
  
  

Experience in governance, or coordination would be an advantage, but is not essential – we can provide support and training.

Our Commitment to Inclusion

We are committed to building a diverse, inclusive board and warmly welcome applications from people of all backgrounds, including those who may not have held a governance or administrative role before.

We particularly encourage applications from underrepresented groups in the climate and environment movement.

How to Apply

As this role require some specific experience, we can't take sign ups through the portal for this one. Instead, please send a short covering letter explaining why you’re interested in the role to becca@greensquirrel.co.uk.

If you’d prefer to have an informal chat first, please message Becca through the 'contact' tab to arrange a convenient time.