PMI Los Angeles Chapter

General Description

This position is a member of the PMI-LA Board of Directors.  All candidates need to go through the Board of Directors nominations process conducted by the PMI-LA Nominations Committee and must be elected by the PMI-LA membership through the annual chapter elections.   Prior to receiving the Board of Directors application, all candidates must fill out and submit an online screening form by October 9, 2026 to determine eligibility to run for this position.

All candidates must be members in good standing of PMI-LA. 

Purpose

To serve in the dual role as a member of the Board of Directors and as Vice President of PMO & Administration of the management of the Chapter.

2026 Bylaws Description

• Is responsible for recording and posting minutes of all PMI-LA Chapter business meetings. 
• Maintains all legal contracts for the Chapter (except those relating to finance). Serves as point contact provided for on-going contracts as necessary. 
• Is responsible for the oversight of all PMI-LA Chapter documents, assets, and historical information, and for the creation and oversight of all project forms for the Chapter. 
• Provides project management assistance and oversight on new initiatives, as well as cross functional projects.  Is responsible for In-person social good events 
• Coordination of kit building activities during in-person programs, career development, membership events
• Partners with Project Management Without Borders initiative research to identify lead project managers

Responsibilities/Accountabilities

As a Member of the Board of Directors:

• Perform and uphold all duties as specified by the PMI-LA Chapter Bylaws.
• As a board member, has joint fiduciary responsibility to ensure that the Chapter is maintained as a “going concern”, and that all legal and financial filing and reporting requirements are completed on a timely basis.
• May In the absence of the other chapter officers, sign contracts which have been approved by the Board of Directors.

As Vice President of PMO & Administration:

• Report to the President and Board of Directors in their role as Vice President of PMO & Administration.
• Takes direction from the President and Board of Directors in their role as Vice President of PMO & Administration.
• Perform and uphold all duties as specified by the PMI-LA Chapter Bylaws.
• Perform and uphold all policies as specified by the PMI-LA Board of Directors.
• Perform and uphold all chapter management policies as specified by the President and agreed to by the Board in their role as Vice President of PMO & Administration.
• May delegate duties and execution responsibilities, but not accountability, to other members of the Board of Directors or others as appropriate.
• Oversee the Chapter Project Management Office (PMO) and its team, providing guidance towards achieving Chapter’s annual and cross-functional goals.
• Develop PMO team member role descriptions.
• Onboard and offboard members of the PMO team.
• Maintain the Chapter’s non-financial records.  Documents include but are not limited to the following:
  • Board of Directors Organizational Chart
  • Key contact information
  • All chapter contracts and MOUs
  • Internal chapter calendar containing all team meetings and chapter events
• Assigns the preparation of the agenda, gathering of status reports, production and maintenance of the official minutes of Chapter Board meetings to members of the Administration team. Accountability remains with the VP of PMO & Administration to produce the detailed and summarized member minutes within 48 hours of scheduled BoD Meeting.
• Timekeeper for all Board Meetings.
• Assigns preparation of “Member Summary” version of minutes to be posted to members only section of Chapter website within 1 week of approved Board Meeting minutes.
• Produce and maintain Board of Directors master action items list and keep a documented record of Board decisions.
• Coordinate the use of all venues for Chapter events and approve invoices pertaining to them.
• Ensure all Chapter activities and events have the necessary appropriate insurance documents and in compliance with the PMI Insurance provided
• Maintain Board of Director applications and Bylaws signoff documents.
• Maintain current vendor list, contract list, and master asset list.
• Take initiative to communicate with other Vice Presidents to inform and to coordinate Chapter needs.
• Provide conference call information to Board of Directors.
• Manage Administration approved budget.
• Produce and maintain governance documents in order to guide members of the management team.
• Maintain documents and records on PMI LA’s choice of document management system (e.g. SharePoint/O365)
• Oversee facility roles and facility agreements
• Oversee Social Impact activities and events
• Develop Administration team member’s role descriptions.
• Onboard and offboard members of the PMO & Administration team.
• Develop and oversee leadership succession planning for Admin and ensure a smooth transition.

Policy Ownership

• Records Retention

Strategic and business management skills

• Ability to Record Minutes
• Knowledge of Chapter Bylaws and Policies
• Parliamentary Procedures (i.e. Robert’s Rule of Order)
• Knowledge of PMI Bylaws and Policies
• Knowledge of Admin Records Retention Requirements
• Meeting Coordination

Leadership skills

• Active Listening
• Decision Making
• Excellent Writing
• Time Management

Governance documents knowledge requirement

• PMI Strategic Plan
• PMI-LA Chapter Bylaws
• PMI-LA Chapter Annual Plan
• PMI-LA Chapter Roles, Responsibilities, & Policies
• PMI Continuing Certification Requirements (CCR) Talent Triangle requirements and eligibility

Role Specific Security Access

• Bank Account Signatory Authority as Vice President of PMO & Administration
• Contract Signatory Authority as Member of Board of Directors in the absence of the other chapter officers
• PMI Chapter Reporting System or other comparable PMI system
• Online Event Management System security access as determined appropriate to ensure “separation of duties” and internal controls
• Other information systems security access as determined appropriate to ensure “separation of duties” and internal controls
• Officer-level access to all Chapter websites (front-end and back-end), including the Office 365 site

Required for the role

• Preference to at least one year of volunteer experience with PMI-LA, or other PMI affiliated chapters / committees, or a combination of both.

For more information including instructions on how to apply contact the Nominations Committee at Nominations@pmi-la.org.  

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