VOLUNTEER OPENINGS - BOD: VP of Finance (Candidate for the 2027 Board of Directors)
General Description
This position is a member of the PMI-LA Board of Directors. Candidates need to go through the Board of Directors nominations process conducted by the PMI-LA Nominations Committee and must be elected by the PMI-LA membership through the annual chapter elections. Prior to receiving the Board of Directors application, candidates must fill out and submit an online screening form due October 9, 2026 to determine eligibility to run for this position.
All candidates must be members in good standing of PMI-LA.
Purpose
To serve in the dual role as a member of the Board of Directors and as Vice President of Finance of the management of the Chapter.
2026 Bylaws Description
The Vice President of Finance shall:
- Oversee the management of funds for duly authorized purposes of the PMI-LA Chapter.
- Keep and maintain, or cause to be kept and maintained, adequate and correct books and accounts of the corporation’s properties and transactions according to the process documented in the PMI-LA Chapter Finance Manual.
- Provide monthly financial reports to the PMI-LA Chapter Board and make the Book of Accounts open to inspection by any Board member.
- Provide assistance with creation of Profit and Loss statements for each event.
- Provide reports and information, as necessary, to Federal and California agencies or authorities as required by law.
Responsibilities/Accountabilities
As a Member of the Board of Directors:
- Perform and uphold all duties as specified by the PMI-LA Chapter Bylaws.
- As a board member, has joint fiduciary responsibility to ensure that the Chapter is maintained as a “going concern”, and that all legal and financial filing and reporting requirements are completed on a timely basis.
- In the absence of the President and President-Elect, may review and sign all contracts which have been approved by the Board of Directors as noted within the minutes after ROI and fiduciary sustainability analysis is performed.
As Vice President of Finance:
- Collaborate and Report to the President and Board of Directors in their role as Vice President of Finance.
- Take direction from the President and Board of Directors in their role as Vice President of Finance.
- Perform and uphold all duties as specified by the PMI-LA Chapter Bylaws and the PMI-LA Board of Directors.
- Perform and uphold all chapter management policies as specified by the President and agreed to by the Board in their role as Vice President of Finance.
- May delegate duties and execution responsibilities, but not accountability, to other members of the Board of Directors or others, as appropriate.
- Maintain the financial records of the Chapter.
- Work with the Board of Directors and other qualified individuals to create policy and procedure to support sound financial practice for the accounting of all Chapter assets.
- Steward all Chapter funds in accordance with established policy and procedure.
- Work with the Board of Directors to prepare and maintain an annual operating budget.
- Report to the Board of Directors, on a monthly basis, the actual financial activity against the approved operating budget, highlighting any activity outside of the budget guidelines.
- Oversee the collection and deposit of all funds for Chapter activities, services, and products.
- Disburse funds for all authorized Chapter activities, services, and products as approved by budget or Board approved special consideration (including reimbursements to individuals).
- Request annual audit of Chapter financial activity by tax preparer at the close of books December 31, of every year.
- Request formal audit of Chapter financial activity at the change of VP of Finance role to another individual as needed.
- On a timely basis, ensure that all Chapter tax filings are submitted by an independent third-party tax preparation service and that all other government filings and communications are submitted as appropriate. This includes 1099 tax forms for subcontractors, an Independent Contractor report if necessary, and the Incorporation renewal with the State of California by June on even years.
- Review and disseminate to the Board the current PMI Insurance provisions and changes as applicable to Chapter events.
- Maintain incorporation renewals biannually with the State of California. (Even years)
- Provide financial input into Charter Renewal document (due annually March 31)
- Create and maintain a payment schedule of regularly occurring Chapter transactions (revenue and expenses) as well as a list of approved Chapter credit card transactions.
- Oversee financial Transactions with a 2-factor authorization to ensure Fraud is detected.
- Raise all Fraud related events to the Board of Directors.
- Recommend appropriate investments for Chapter reserve funds and maintain investments according to approval of Board of Directors.
- Take initiative to inform and coordinate activities with others on the Chapter management team.
- Document and maintain all Finance processes and procedures.
- Perform or cause to be performed onsite financial transactions at all Chapter events and inform the Registration team of the results.
- Process all refunds and communicate cancellations to the necessary individuals.
- Work with the Sponsorship Liaison to maintain a list of sponsors and advertisers.
- Provide appropriate access to online financial systems to the Board of Directors and any other necessary individuals.
- Produce and maintain governance documents in order to guide members of the Finance team.
- Maintain documents and records on PMI LA’s choice of document management system (e.g. SharePoint/O365)
- Develop Finance team member’s role descriptions and division of duties to ensure no Single Point of Fraud.
- Onboard and offboard members of the Finance team.
- Ensure closure of books with projected income/expenses by October to ensure detailed information to incoming Board on all Financial activities.
- Develop and oversee leadership succession planning for Finance and ensure a smooth transition.
Policy Ownership
· Finance Policies
· Records Retention
Strategic and business management skills
- Accounting Software/Tools (e.g. QuickBooks, Excel)
- Analytical Thinking
- Documentation skills/financial record keeping for Non-Profit organizations
- Knowledge of Finance Records Retention Requirements
- Knowledge of Financial Planning
- Knowledge of generally accepted accounting Principles
- Basic Accounting practices (Chart of Accounts, Budgeting)
Leadership skills
- Decision Making
- Technical Tools
- Time Management
- Skilled in Strategic Planning and Process Execution
Recommended for the role
- 3-year commitment to the Chapter
- PMP certification
- Finance Experience (non-profit)
Governance documents knowledge requirement
- PMI Strategic Plan
- PMI-LA Chapter Bylaws
- PMI-LA Chapter Annual Plan
- PMI-LA Chapter Roles, Responsibilities, & Policies
- PMI Continuing Certification Requirements (CCR) Talent Triangle requirements and eligibility
Role Specific Security Access
- Bank Account Signatory Authority as Vice President of Finance
- Contract Signatory Authority as Member of Board of Directors in the absence of the President and President-Elect
- PMI Chapter Reporting System or other comparable PMI system
- All financial systems as determined appropriate to ensure separation of duties and internal controls, including Bank of America online banking for all Board-controlled Chapter accounts, QuickBooks Online, and PayPal
- Event management systems used by the Chapter (if different from the Chapter website) as determined appropriate to ensure separation of duties and internal controls
- Information-only access to any trustee-controlled Chapter investment accounts
- Officer-level access to all Chapter websites (front-end and back-end), including the O365 site
- Oversee Chapter Credit cards
- Automated finance system (such as Zoho)
Required for the role
- Preference to at least one year of volunteer experience with PMI-LA, or other PMI affiliated chapters / committees, or a combination of both.
