Department - People Team - Disclosure & Barring Service Administrator

Role Title:            Disclosure & Barring Service Administrator

Location:              The Childrens Trust, Tadworth

Duration:             Ongoing 

Commitment:     Approx 4 hours per week (Tuesday/Wednesday or Thursday)


About The Children’s Trust         

The Children’s Trust is the UK's leading charity for children with brain injury. Come and join our team of volunteers who support us in the vital work that we do, to give children with brain injury the best life possible.


How you’ll be helping: 

We are looking for a highly organised, proficient, proactive and reliable volunteer to provide support and assistance to the Quality, Compliance and Safeguarding team.


What will the role involve?        

The Children’s Trust requires eligible staff to be registered on the DBS Update Service and to maintain that subscription.

The role of the DBS Administrator will be to complete the following tasks:

  • Checking the DBS Update Service on a weekly basis and reviewing the results for status updates
  • Filing the results on employee e-files
  • Escalating to colleagues about lapses and reimbursements
  • Updating databases and Excel tracking
  • Where appropriate, responding to queries from staff across the organisation
  • Reviewing system reports (monthly) to spot data entry errors
  • Working within parameters of confidentiality and security


What skills and experience will you need?

  • Attention to detail
  • Good communication skills
  • Confident in use of Microsoft Office Word, Excel, Outlook and Teams
  • Some experience of using databases
  • A 'can do' approach


What can this role offer you?

  • The opportunity to play an important role in an organisation that supports children with brain injury.
  • The opportunity to learn whilst developing skills in communication and teamwork within a professional environment.
  • Specific training for the role and ongoing support 
  • Volunteer Certificate and recognition of thanks


Please note: To become a volunteer in this role you will need to:

  • Undertake a Disclosure and Barring Service (DBS) check
  • Complete online mandatory training

How to apply: Please click the 'fill in an application form' link at the top right of the page and make sure you click 'sign up' to the scheduled activity.

Important Information

Online Searches

In accordance with statutory safeguarding and child protection guidance, online searches will be conducted for all onsite volunteer candidates prior to an informal chat. The online searches will be conducted by a person who is independent of the informal chat and selection process and will focus on relevant information returned via searches of the candidate’s name (and variations thereof). Social media searches will be limited to professional platforms such as LinkedIn. Any concerns relating to suitability for work with children and young people will be forwarded to the volunteer supervisor attending the informal chat for discussion.


­The Children’s Trust is committed to safeguarding and promoting the welfare of children and young people.  To achieve our commitment, we will ensure continuous development and improvement of robust safeguarding processes and procedures that promote a culture of safeguarding amongst our workforce, including volunteers.

The Children’s Trust has policies on safer recruitment, the recruitment of ex-offenders and criminal record checks.  Please refer to the Volunteering team for further information.