Rainbow Refugee

Commitment: Flexible; typically one-day events, unless assigned to planning or preparation
Type: In-person (some planning roles may include remote tasks)
Minimum Commitment: Participation in at least one major event per season

Position Overview

Rainbow Refugee hosts a variety of community events throughout the year to celebrate, connect, and support LGBTQI+ refugees and newcomers. Special Events Support Volunteers play a key role in making these events successful—from advance planning and outreach to set-up, coordination, and final tear-down. Most events are single-day commitments, with optional involvement in planning and prep depending on capacity and interest.

Key Annual Events Include:

• IDAHOBIT (International Day Against Homophobia, Biphobia, and Transphobia) – May

• Pride Season Activities and Vancouver Pride Parade – August

• Annual Community Picnic – September

• End-of-Year Celebration – December

• Additional Events – Condom packing , cultural gatherings, and educational workshops

Sample Tasks and Roles

Planning and Coordination (optional)

• Participate in pre-event planning meetings (virtual or in-person)

• Help prepare guest lists, supplies, signage, and run-of-show documents

• Support outreach and coordination with vendors, performers, or community partners

Event Day Support

• Set-up: Arrive early to help arrange tables, banners, AV equipment, food stations, and seating

• Greeting and Registration: Welcome guests, check them in, and share event materials

• Activity Support: Assist with performances, workshops, info tables, or cultural activities

• Photography/Videography: Capture respectful, consent-based images and document the event

• Audio-Visual Support: Help set up and monitor microphones, speakers, or slideshows

• Accessibility Support: Support seating needs, ASL arrangements, and navigation assistance

• Tear-down: Clean up, organize materials, and return the venue to its original state

Qualifications

• Friendly, reliable, and able to work as part of a team

• Comfortable in public or fast-paced environments

• Willing to follow instructions and adapt as needed

• Respectful of all genders, cultures, and lived experiences

• Specialized skills (e.g., photography, sound, stage management) are an asset but not required

• No prior experience necessary—training and orientation are provided

Support and Training

Event-specific instructions are shared in advance, and briefings are held at the beginning of each event. Volunteers are supported on-site by staff and lead volunteers.