Volunteer Opportunities with VMPC

Position:

CHAIR, PROFESSIONAL DEVELOPMENT

Position Summary:

The Chair of Professional Development oversees all virtual professional development opportunities for the Association, such as webinars and networking meetings. The Chair may appoint committee members to assist in reaching the objectives of the position.

Term of Office:

One (1) year term; no more than three (3) consecutive years

Responsibilities:

• Recruit, train, support and recognize Professional Development Committee volunteers and leads
• Establish goals and objectives with the committee under the strategic plan
• Organize 8-10 webinars and virtual meetings annually to promote the learning and development of VMPC members
• Source speakers, issue speaker contracts, and arrange for payment of speaker fees
• Moderate webinars and online meetings, record the session, and submit for uploading to the members-only section of the website
• Promote professional development opportunities such as the Conestoga Volunteer Management certificate program and CVA certification to members
• Ensure the professional development pages on the website are current and up-to-date
• Attend all Board, General, and Strategic Planning Meetings 
• Complete monthly board reports and track volunteer hours in the database
• Produce an annual report to the Secretary at the end of the fiscal year
• Complete a portfolio transition report before leaving the role
• Transfer responsibility and all pertinent documents at the end of term
• Carries out other duties as assigned by the Board  

Skills, Abilities & Requirements:

• An active member of the Association in good standing 
• Knowledge of adult learning principles
• Excellent communication and interpersonal skills 
• Experience organizing and facilitating online meetings and webinars
• Experience leading committees and establishing work plans 
• A self-starter who is able to take initiative, set direction, and achieve deliverables
• Effective time management skills and a high level of personal accountability
• Ability to work collaboratively in a remote environment
• Knowledge of Microsoft Office programs and experience using technology tools such as Zoom and GoogleWorkSpace
• Previous committee or volunteer experience with VMPC is an asset
• Fundraising and sponsorship experience is an asset
• CVA Certified or working towards Certification is preferred
• Being bilingual (English/ French) is an asset

Benefits:

• Chance to make a positive impact on the volunteer management profession
• Opportunity to work with individuals of diverse backgrounds in the volunteer sector across Canada
• Increased understanding and knowledge of national governance models
• Raise your professional profile through involvement with the VMPC board

Time Commitment:

Approximately 10-15  hours monthly (with extra hours required in the month leading up to the conference), plus additional time for in-person meetings once a year. 

Revisions:

April 2011, May 2012, April 2014, October 2016, April 2020, April 2021, February 2023, February 2024

Position:

SECRETARY

Position Summary:

The Secretary provides administrative support to the Board and oversees the board’s correspondence. They are responsible for recording votes, minutes and motions at all Association proceedings and are a member of the Executive Committee. 

Term of Office:

One (1) year term; no more than three (3) consecutive years

Responsibilities:

• Request monthly electronic reports from Board members two (2) weeks prior to each meeting
• Prepare notices and/or agendas for all Board related meetings and distributes them one (1) week prior to each meeting
• Record all votes, minutes and motions of all proceedings and distribute prior to the next meeting
• Produces the Association’s Annual Report
• Maintains Affiliate Associations’ contact list with assistance with President
• Ensure a record of names and addresses of all members of the Association is kept
• Maintains and keeps all permanent documents of the Association on the Website and on the Google Shared Drive
• Assures good standing with Industry Canada by filing annual returns, changes in the directors of the Corporation, amendments in the By-Laws, and other incorporating documents according to government regulations 
• Attend all Executive, Board, General, and Strategic Planning Meetings 
• Complete monthly board reports and track volunteer hours in the database
• Produce an annual report to the Secretary at the end of the fiscal year
• Complete a portfolio transition report before leaving the role
• Transfer responsibility and all pertinent documents at the end of term
• Carries other duties as assigned by the Board

Skills, Abilities & Requirements:

• An active member of the Association in good standing
• Excellent written and verbal communication skills 
• Strong organizational skills and attention to detail
• Experience in records management
• Ability to work collaboratively in a remote environment
• Excellent computer skills and knowledgeable of Microsoft Office programs 
• Experience using technology tools such as Zoom and GoogleWorkSpace
• A self-starter who is able to take initiative, set direction, and achieve deliverables
• Effective time management skills and a high level of personal accountability
• CVA Certified or working towards Certification is an asset 
• Being bilingual (English/ French) is an asset

Benefits:

• Chance to make a positive impact on the volunteer management profession
• Opportunity to work with individuals of diverse backgrounds in the volunteer sector across Canada
• Increased understanding and knowledge of national governance models
• Raise your professional profile through involvement with the VMPC board

Time Commitment:

 Approximately 10-12  hours monthly plus additional time for in-person meetings once a year. 

Revisions:

April 2011, May 2012, April 2014, October 2016, December 2020, April 2021, February 2023