City of Vancouver - Council Committees - Vancouver Food Policy Council


Vancouver Food Policy Council

The mandate of the Vancouver Food Policy Council is to support the development of a food system where food is:

  • Safe, nutritious, and culturally appropriate
  • Affordable, available, and accessible to all
  • Produced, processed, marketed, consumed, and waste products reused or managed in a manner that is:
    • Financially viable
    • Protects the health and dignity of people
    • Minimally impacting the environment

Terms of Reference

Role of Advisory Bodies

The primary role of all advisory bodies is to provide input to Council and / or staff on issues of concern related to their unique mandates. Furthermore, an advisory body:

  • Considers matters which may be referred to it by Council or staff;
  • May take positions on policy initiatives from other levels of government as they relate to its mandate;
  • Works cooperatively with other advisory bodies as appropriate;
  • Acts as a resource for staff in public engagement processes and / or civic events; and
  • Exchanges information with the public on issues of interest.

 

Authority

The Vancouver Food Policy Council (VFPC) is established by Council resolution under authority of the Vancouver Charter section 159.

 

Mandate

The VFPC’s mandate is to support the development of just and sustainable food systems where food is:

  • Safe, nutritious, and culturally appropriate
  • Affordable, available, and accessible to all
  • Produced, processed, marketed, consumed, and waste products reused or managed in a manner that is:
    • Financially viable
    • Protects the health and dignity of people
    • Minimally impacting the environment

 

This mandate is achieved by advising City Council and staff on policies and plans affecting the food system (including the Vancouver Food Strategy and others) as they are developed, implemented, and updated.

 

When applicable and to enhance the impact of the advisory body, the VFPC is also available to provide advice to elected officials and staff of the Vancouver School Board and Vancouver Board of Parks and Recreation.

 

Reporting and Accountability

The Vancouver Food Policy Council Advisory Committee reports to Council, provides input to Council and City staff and undertakes the following reporting activities:

 

Joint meetings with other advisory bodies:

The Chair and staff liaison work collaboratively with counterparts from other advisory bodies to identify opportunities for joint-briefing sessions on overlapping issues of interest.

 

Collaboration with the public and external agencies:

  • Works co-operatively with external agencies whose activities affect constituent communities;
  • Exchanges information with the constituent communities and the general public about relevant programs and issues of interest; and
  • Engages in outreach to disseminate information and encourage participation from constituent communities.

 

Annual reporting activities:

  • Produces an annual work plan with specific objectives by April of each year, in consultation with Council and staff liaisons, for distribution to Council and civic departments for information;
  • presents accomplishments and progress to date at the annual Council of Councils event; and
  • Submits an annual report to Council describing its accomplishments for the year, including reference to each objective set out in the work plan and any arising issues to which the committee has responded.

 

All advisory bodies should conduct their activities in accordance to the Guidelines for Advisory Bodies which set out the roles and responsibilities for advisory body members, chairs / co-chairs, staff and Council liaisons.

 

Terms and Membership Composition

Persons appointed to an advisory body shall meet the following essential criteria:

  • Not be employed by the City of Vancouver;
  • Live or work in Vancouver, or have a significant body of experience with issues in Vancouver; and
  • Be able to demonstrate relevant experience or knowledge, abilities and skills related to the mandate of the advisory body.

 

Composition:

  • 21 members of the public (11 is quorum)
  • The composition of members should demonstrate a balance of the following areas of expertise (including professional, volunteer, education, and/or research experience):
    • Production;
    • Processing and Distribution;
    • Retail;
    • Food Security, including Financial Accessibility + Availability;
    • Food Waste;
    • Indigenous Food Sovereignty;
    • Resilience;
    • Equity, Diversity and Inclusion
  • 2 non-voting Council liaisons
  • 1 non-voting Park Board Commission liaison
  • 2 non-voting staff liaisons
  • The appointment of civic members to each advisory committee shall meet the composition objectives set out in the Diversity on Advisory Bodies policy.

 

Length of term:

  • Committee members are appointed until December 31, 2020.
  • No member of the public shall serve for more than four consecutive years on the same advisory body. A former member is eligible for reappointment after one year out of office.

 

Remuneration

Advisory body members shall serve without remuneration.

 

Meeting and Administrative procedures

  • The VFPC meets formally at least 8 and no more than 10 times annually (no meeting in August or December).
  • A member who is absent from more than two consecutive formal meetings without a leave of absence is deemed to have resigned.