Club Trustee – Operations
About Surrey Clubs for Young People:
We are a charity that is passionate about supporting communities to provide youth clubs and we
are dedicated to ensuring that young people across Surrey and South London have access to safe
spaces with high quality youth provision.
Youth clubs are safe places to go that allow young people to build positive relationships outside of
what can often be chaotic home lives. We meet young people on their own terms supporting them
to experience new things and grow both in confidence and resilience.
Our aim is to provide enthusiastic youth clubs; a place we can show young people that someone
cares. And offer a range of exciting and challenging opportunities, through which they can develop
into confident young adults. Leading happy lives whilst making a positive contribution to their
wider community and to society.
"My club is somewhere where I feel safe to be with my friends".Club member (15).
"My experience as a volunteer has been amazing, I work with an encouraging team who are very
supportive and passionate about helping young teens. The best part of what I do is working with
the children, they are talented, creative, and generally kind individuals. This experience has
taught me a lot about my strengths and weaknesses, but I wouldn't change it for the world".Club volunteer.
Being part of something special:
If you are passionate about supporting young people in your local community into positive and
productive lives you can help start or join an established club as a trustee. The role of Club Trustee
(Operations) bridges the gap between the Board of Trustees and Youth Leaders, ensuring the club is
running smoothly and is compliant good standards and good practice.
Your community benefits from your skills and passion and becomes a better place for everyone
You can help make a real and often life-changing difference to the lives of young people
An opportunity to work, learn and have fun alongside others who are passionate about youth work
Develop your own skills and personal development through training and learning
Be part of something amazing and feel a sense of achievement
General responsibilities of a Trustee
• Chair trustee meetings and the AGM
• Read papers and documents prior to trustee meetings (being prepared)
• Develop the strategic direction and future of the club (forward planning)
• Act in the club’s best interest at all times (especially in decision making at meetings)
• Ensure the minutes of meetings are a true reflection of discussion and decisions (attention
• Understand enough about the club and its activities to make informed decisions about it
(keeping informed and getting involved)
• Keep up to date and informed about youth provision and the challenges that young people
face at a local and national level.
Specific responsibilities for Youth Club Trustee – Operations
- Being the link between Youth Club operations and the Trustee Board
- Ensuring the club is being run properly adhering to standards and good practice
- Ensuring proper records are kept of club attendance and lesson plans
- Provide regular Youth Club information to the Trustee Board
Qualities that make a successful Trustee
- Good interpersonal skills
- Common sense
- Enthusiastic about supporting young
- Good communicator and listener
- Ability to work as part of a team
- Get involved
- A good ambassador for the club and
If you are interested in knowing more, we’d welcome the opportunity to have a friendly chat about
this or any other of our volunteer roles. You can find out more about SCYP and the work we do on
our website www.scyp.co.uk
Please email: firstname.lastname@example.org or call 07824 380 121 and we’ll call you straight back.
You cannot be a Trustee if:
You are under 18, convicted of an offence involving dishonesty or deception (unless the conviction is regarded as ‘spent’), an undischarged bankrupt,
previously removed from a trusteeship by the Charity Commission or by a court, or someone under a disqualification order under the Company
Directors Disqualification Act 1986. It is an offence to act as a charity trustee while disqualified (unless you have been given a waiver (section 72(40)
of the Charities Act 1993 by the Charity Commission.
During the current time our clubs are having to work, meet and communicate in ways that ensure everyone’s safety. We understand that this will add an
additional layer of responsibility and planning to the role SCYP is available to support our staff through these times of change.
Surrey Clubs for Young People is a charity dedicated to ensuring that young people across Surrey and South London have access to high quality youth provision. Our aim is to provide a range of exciting and challenging opportunities for young people, through which they can develop into confident young adults. We do this by supporting a large network of youth clubs / projects across the county.