Schools Music Ensemble Projects Manager
CKT School Projects Manager Role Description
Summary
The role consists of managing CKT support to group teaching and ensemble music projects in state schools to ensure good governance of the funds CKT receives and provides to projects
Background
CKT currently (2025) supports 4 projects in 4 schools in Guildford and Dorking with high pupil premium ratios and is looking to potentially double that number.
Teaching in the projects is delivered by peripatetic music teachers managed by Surrey Arts or private schools’ music leaders.
CKT does not manage the projects but funds or co-funds the costs of these projects.
Those funds come from CKT general reserves (which are primarily funded by proceeds raised at concerts and individual donations) and/or restricted grants given to CKT for the express purpose of funding particular projects
CKT has defined criteria around the sort of projects it will fund and decision about whether to fund a project are made by the CKT Board
Tasks
Manage CKTs working level interface with schools and those managing the delivery of music tuition including Surrey Arts staff and area managers
Be familiar with the terms of applications to CKT for funding=, grant offers from CKT to projects and offers of restricted grants to CKT
Collect, maintain and report on data from the projects for the purposes of overseeing compliance with those terms and managing agreed CKT budgets for individual projects .
Maintaining and updating the projects spreadsheet for the above purposes .
Reviewing and approving or querying invoices to CKT from Surrey Arts and other tuition providers .
Preparing reports to the quarterly Board and quarterly Impact sub committees on the above .
Preparing drafts of any final or interim reports required by grant funders to CKT
The role may, depending on the appointees’ time commitments, also encompass :
- the review of applications to CKT for project funding and preparation of reports with recommendations to trustees on whether CKT should fund them
- the preparation of applications from CKT to funders for grants to fund projects
- performing such other tasks and activities for CKT as skills and time allow
Reporting and Internal Interfaces
The role will report to the CKT Music Education Trustee once appointed and pending their appointment the CKT Chair who retain overall accountability for governance of CKT’s support to projects.
The projects manager will work closely with:
- the treasurer to ensure that then management and statutory accounts accurately reflect funding for and to projects
- the marketing and communications manager to ensure the accuracy of external communications about projects
- any trustees owning the relationship with particular projects
The position is not designed as a board/trustee role but applicants interested in a board or trustee role are welcome to apply and will, be considered for such role on their merits.
The manager will be expected to attend quarterly board and quarterly impact sub committee meetings
Skills and experience required
A high level of organisational and administrative skills
Attention to detail
Patience & resilience
Time commitment
About 2 days a month
The role is unpaid but reasonable expenses will be reimbursed
Helping financially disadvantaged young people to make music
CKT believes no young person should be precluded from taking music lessons because either their parents cannot afford them or they are not inspired to take up lessons.
We help fund music lessons for financially disadvantaged children and young people in Surrey whatever their level of musical development and tries to level the music playing field by funding inspirational performances to encourage children to take up instruments in schools where historically take up has been low.
