Surrey Coalition of Disabled People is a not for profit company limited by guarantee (company number 3298760). It is a User Led Disabled People's Organisation, which means it is run and managed by disabled people with a Board of up to 12 Directors elected by the membership, all of whom must be disabled people (as defined in the Equality Act 2010).
The Honorary Treasurer is not a Company Director, but is appointed by the Board, and acts in a voluntary capacity to oversee the Company's finances and to be an Adviser to the Board on all financial matters.
The day to day accounting processes are undertaken by a paid member of staff, with whom the Honorary Treasurer liaises on implementing financial processes and the production of financial reports.
The overall role and responsibilities of the Honorary Treasurer:
1. To maintain an overview of the Company's affairs and to advise the Board on the Company's financial viability, the financial implications of its strategic plans and on all other relevant financial matters.
2. To advise the Board and the Chief Executive on whether proper financial records and procedures are being maintained and liaising with any paid staff and volunteers about financial and accounting matters.
3. To advise the Board on whether the Company has appropriate investment and reserves policies.
4. In consultation with the Chief Executive to prepare annual budgets for the Board to approve.
5. To prepare spreadsheets showing quarterly actual and budgeted income and expenditure and a forecast for the year with an accompanying written report. These reports should be prepared in time for the bi-monthly Board meetings.
6. To attend Board meetings to present the financial report and answer questions on the results and other financial matters.
7. To liaise with external accountant on the preparation of the Annual Accounts and to advise the Board on their approval and whether they have been prepared and disclosed in the form required by funders and the relevant statutory bodies.
8. To make a formal presentation of the Annual Accounts at the Annual General Meeting, drawing attention to important points in a coherent and easily understandable way.
Other General Responsibilities:
The Treasurer should give help and advice to the Board in the following areas:-
- Ensuring that the company complies with its governing document, company law and any other relevant legislation or regulations.
- Ensuring that it pursues its objects as defined in its governing document (Memorandum and Articles of Association) and applies its resources exclusively in pursuance of those objects.
- Safeguarding the Company's reputation and values and ensuring its effective and efficient administration and financial stability.
- Helping the Board to give firm strategic direction to the Company, set overall policy, define goals and agree actions and evaluate performance against those actions.
- Advising the Board on the protection and management of the Company's property and the proper investment of its funds.
Treasurer Person Specification:
- Commitment to the values and ethos of the organisation and willingness to devote the necessary time and effort.
- Financial qualifications and experience ideally with some experience of not for profit or charity finance.
- Strategic vision good, independent judgement and the ability to think creatively.
- The skills to analyse proposals and examine their financial consequences.
- To be willing to speak their mind and be prepared to make unpopular recommendations to the Board if necessary.
- Ability to work effectively as a member of a team.
- Nolan's seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
- Willingness to be available to the Chief Executive and staff for advice and enquiries on an ad hoc basis as required.