Volunteer Program Assistant - Peninsula

VOLUNTEER PROGRAM ASSISTANT

Supervisor

Volunteer Program Officer

Location

Peninsula

Time Commitment

Weekly or fortnightly 4 - 5 hour shift (times negotiable) with an opportunity for flexible shifts

Date Revised

11 June 2024

Business Unit - Department

Corporate Services – Volunteer Program Team

 

 

 

 

 

About us

RSPCA Victoria is a non-government, community-based, not-for-profit organisation whose vision is ‘ending cruelty to all animals’. We are Victoria’s best-known and most respected animal welfare organisation.

Our organisation’s purpose is to work with the community to achieve outstanding animal welfare through education, advocacy, and animal care and protection. RSPCA Victoria’s values - clarity and accountability, respect and consideration, and expertise and collaboration - set clear expectations for all our staff and volunteers.

Volunteers are an integral part of the RSPCA Victoria team. They play an active and vital role in helping to support our work to improve the welfare of animals and protect them from cruelty and neglect.

 

The Volunteer Program Assistant is a valued member of our Corporate Services Team. Working closely with the Volunteer Program Manager, you will undertake a variety of administrative and outreach tasks that assist with supporting, engaging and recognising our volunteers.

The contribution you make in this role will assist the organisation to streamline its volunteer program and ensure that our systems and information remain accurate.  Continuous improvement is a key focus of the Volunteer Program to ensure a positive experience and engagement of all volunteers.  

This role would suit volunteers who have competent administration skills, enjoy liaising with other volunteers and an interest in gaining experience and/or contributing to the administration of a volunteer program.

 

The Volunteer Program Assistant will provide assistance with the following activities:

·        Data entry support using Better Impact (Volunteer Management System) including – roster changes, personal information updates, sending birthday emails, resignations, running various reports and auditing of shift attendance.

·      Proactively reaching out to volunteers by phone or in person to seek feedback as well as offering assistance when required.

·      Assistance with managing the Volunteer inbox by providing courteous, professional and timely responses to queries from both internal and external contacts (with the help of templates for generic responses)

·     Assistance in ordering and distribution of volunteer name badges.

  • Assisting with other volunteer engagement related tasks including recognition activities and ad hoc tasks to support the team.  
  • Assisting the Volunteer Program Officer with the running of Volunteer Orientation and Induction sessions and other outreach activities

To be successful in this role, the volunteer will possess the following necessary skills and attributes:

Essential:

  • Great time management and organisational skills
  • Excellent computer and Microsoft Office capabilities, particularly Excel, Word and Outlook
  • Excellent communication skills, both verbal and written
  • Strong attention to detail
  • Willingness to learn new systems
  • Ability to work effectively both autonomously and as part of a small team
  • Friendly, outgoing personality
  • “Can do” proactive attitude

Desirable:

  • Skill in writing and editing content
  • Current or recent RSPCA Volunteer experience
  • Occasional flexibility with days/times would be helpful

National Police Check

Screen for animal cruelty offenses

Drivers Licence

Working with Children Check

Medical - proof of tetanus vaccination

CV / Resume / LinkedIn

Identity check

Other as noted:

 

 

 

 

 

 

The volunteer will work closely with the Volunteer Program Manager.  Training on relevant systems will be provided during placement in the role, including:

·      Corporate Services Team orientation

·      Volunteer Management Training (Better Impact)

·      Document storage drive orientation

·      Opportunity to participate in other training and team activities that occur along the way

RSPCA Victoria volunteers contribute vital support to ending cruelty for all animals.