Daffodil Campaign Volunteers/Bénévoles de la campagne des jonquilles

Attentive  

Quick moving  

Accurate 

Clear legible writing  

Excellent communications skills  

Professional demeanour 

Live Auction Recorders will take turns recording the successful bids and running to the successful bidder to complete Live Auction Bid Sheets.  

There is a specific pre-printed Live Auction Bid Sheet for every Live Auction Item. 

Each volunteer will have a clipboard with the pre-printed Live Auction Bid Sheet with specific Live Auction Items.  

When it is their turn, the volunteer will pay close attention to the auction proceedings, the auctioneer, and the guests bidding, so that they are able to accurately record what the Auctioneer says about the Successful Bidder’s Paddle Number and Winning Bid Amount and know exactly where the successful bidder is in the audience.  

The volunteer will write the winning bid amount and the bid paddle number on the appropriate Live Auction Bid Sheet and then immediately run out to the successful bidder. 

Volunteer will congratulate the successful bidder (buyer) and thank them for their generous support.  

Volunteer will confirm with the buyer the winning bid amount and bid paddle number and ask the buyer to sign the Live Auction Bid Sheet, thank the buyer again, and quickly return to behind the podium to wait for their next turn.  

Volunteers will need to conduct the process with successful bidders quite quickly so that they are back in position at the podium when their next item is up.  

Volunteers will continue alternating in this way until the Live Auction is completed.  

At the conclusion of the Live Auction, all volunteers will give their completed Live Auction Bid Sheets immediately to the Live Auction and Gifts of Hope Lead, who will in turn give them to the Finance Area for data entry.

Gifts of Hope Recorders will record the bid paddle number as called out by the Auctioneer at a given Gifts of Hope level on the Gifts of Hope Tracking Sheet.  

Each volunteer will have a clipboard with the Gifts of Hope Tracking Sheet for seven Gifts of Hope Funding Levels (tbc): 

$100,000 

$50,000 

$25,000 

$10,000 

$7,500 

$5,000 

$2,500 

$1,000  

At each funding level, the amount will be listed in the left hand column with a cumulative total.  

Bid paddle numbers are recorded in the right hand column. 

One bid paddle number is recorded in each cell.  

Gifts of Hope Recorders must pay close attention to the auction proceedings, the auctioneer, and the guests bidding, so that they are able to accurately record what the Auctioneer says about the Bidder’s Paddle Number.  

At the conclusion of Gifts of Hope, all volunteers will give their completed Tracking Sheets immediately to the Live Auction and Gifts of Hope Lead, who will in turn give them to the Finance Area for data entry.