Programs Management & Accountability


Programs: Management & Accountability Unit - Program Data Administration Volunteer

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

Position Description:

 

The Programs: Management & Accountability Unit is the main interface between Oxfam Australia and Oxfam International countries and regions, managing the relationship between countries and our oversight requirements including contract management, compliance and quality, ensuring that activities align with the strategic priorities of Gender Justice, Climate Justice, Economic Justice and First People’s Justice. The unit engages with donors and fundraising teams to ensure the value of our work is communicated effectively and promotes further business development and funding opportunities.

 

This volunteer role will assist the Contract Management Officer and the PMA unit with work relating to carrying out an electronic file audit and other associated administrative activities as outlined below.

 

We promote diversity and practice equity. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

 

KEY TASKS:

 

  • Assisting the Contract Management Officer with conducting file audits (electronic only) and closure of projects within the project management system (NGO Online)
  • Assisting with researching archived internal documents and reports relating to projects (humanitarian, and long-term projects)
  • Other administrative duties as required related to the electronic file audit including assisting with updating Oxfam Australia’s project and document management system (NGO Online, Box)

 

QUALIFICATIONS/ SKILLS/ ATTRIBUTES REQUIRED:

 

  • Ability to work autonomously
  • High attention to detail is necessary
  • Ability to learn quickly
  • Effective time management skills
  • Commitment to the role and to Oxfam Australia’s values
  • Capacity to treat data with utmost respect regarding sensitive information including confidentiality of beneficiaries, partners, and other parties
  • Knowledge of project management cycle (desirable)
  • Prior experience with information management systems (desirable)
  • Basic knowledge of project and documentation systems (desirable)

 

TRAINING/SUPERVISION PROVIDED:

 

  • Ongoing support from the Contract Management Officer
  • Training on NGO Online and requirements relating to the role will be provided upon commencement
  • Introduction to Oxfam Australia via the Volunteer Induction process

 

Start date: 01/03/2021             

Finish date: 30/06/2021

 

Days/hours per week: 1 - 2 day/s per week, day is flexible

Can the task/s be performed outside the office and/or office hours? Yes

 

Will the position involve access to financial or personal details? Yes  

TRAVEL:

  • There is no requirement to travel for this position.

 

CHILD SAFEGUARDING:

As an agency undertaking work both nationally and internationally and in humanitarian response, OAU takes its duty of care seriously to safeguard children and recognises that it must meet community expectations and the trust placed in its personnel to maintain the highest standards of conduct with children. Therefore, all positions within OAU are required to understand and comply with the Child Safeguarding Code of Conduct.

 

  • This role requires access to information relating to children – a valid Working with Children Check is required for this position. 

 

POLICE CHECK:

  • A police check is required for this position.

 

REFERENCE CHECK:

  • Two reference checks are required for this position

 

OTHER COMMENTS:

 

  • Initial commencement and training will take place at Oxfam Australia’s Melbourne office located in Carlton with the option for the successful applicant to continue volunteering either in-person or remotely from home. The successful applicant will be required when in the office to follow all directions outlined in Oxfam Australia’s Melbourne COVID-safe plan document.

Qualifications Required

  • Agreement to Oxfam Policies Must be Agreed
  • Police Check Must be Completed

Schedule Summary

This activity occurs between Monday, March 01, 2021 and Wednesday, June 30, 2021