Immigrant Welcome Centre


International Adult Co-ed Soccer - Program Assistant

The Immigrant Welcome Centre in Campbell River is seeking a Program Assistant for their International Adult Co-ed Soccer program. The International Adult Co-ed Soccer program is a free indoor soccer program geared to all adults, where they can come out to connect with people from all over the globe in a fun and healthy way.

How to Apply:

Please contact Deborah Hall at 250-830-0171 or deborah.hall@immigrantwelcome.ca.

 

POSITION SUMMARY: The program assistant for the International Adult Co-ed Soccer program will assist the program coordinator with registrations, attendance, data entry and other duties as requested. 

 

TIME COMMITMENT: Minimum 6 month commitment is preferred, Program runs from mid-September to the end of April. This position requires an individual who can commit to approx. two (2) hours a week, approx 1 hour on evening of program and 1 hour for other work, schedule to be determined. The International Adult Co-ed Soccer program meets every Tuesday from 7:30 p.m. to 9:00 p.m., except during Winter and Spring break and during any other school closures.

 

CORE COMPETENCIES:

  • Personal Credibility – Demonstration concern that one be perceived as responsible, reliable, trustworthy
  • Customer Orientation – The ability to demonstrate concern for satisfying one’s external and / or internal customers
  • Initiative – Identifying what needs to be done and doing it before being asked or before the situation requires it
  • Attention to Detail – Ensuring that one’s own and others; work and information are complete and accurate

 

KEY DUTIES AND RESPONSIBILITIES:

  • Greet program attendees and visitors.
  • Take program attendance, ensuring that regular and new attendees have signed in on the proper sign in sheet.
  • Assist attendees with filling out program registration form, ensuring that all forms are filled in completely.
  • Add new registrations to regular attendee sign in sheet and return sign in sheets and new registration forms to the IWC Office.
  • Assist with maintaining the program activity sheet in Google docs.
  • Create and maintain attendee contact list for the program coordinator.
  • Assist with collecting information for reporting purposes.
  • Assist with contacting attendees to remind them about program sessions and about cancellations via phone or e-mail only as requested.
  • May assist the coordinator with planning celebrations for program (e.g. holiday party) as requested.
  • Liase with IWC staff around the program registration and attendance process and participant referrals to settlement services.
  • Attend Volunteer Orientation.

 

REQUIRED:

  • Must be personable and able to develop positive rapport with individuals while maintaining a strong sense of professionalism.
  • Proficiency using Microsoft Office.
  • Must have the ability to work collaboratively as well as independently with minimal supervision.
  • Knowledge and experience maintaining confidentiality, appropriate boundaries with other staff, volunteers and clients in a professionally assertive manner.
  • Must complete a Vulnerable Sector Criminal Record Check (provided by the Immigrant Welcome Centre at no charge to the volunteer.

 

PREFERRED SKILLS, KNOWLEDGE AND EXPERIENCE:

  • Experience working with diverse persons in the community.

 

 This position description is meant to be thorough, but it is not exhaustive.

 

 

 

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