Volunteer Terms and Conditions
2025 SYDNEY ROYAL EASTER SHOW VOLUNTEER AGREEMENT
1. I am an independent person who will work and perform all duties required at the Showground on a voluntary basis only.
2. I understand that all volunteers attending the Showground are subject to this Agreement and any directions from the RAS Volunteer Coordinator, or designated RAS official.
3. I acknowledge my job description and duty roster will be available online and will outline details of the tasks to be performed by me at the Showground.
4. I will comply with all WHS requirements and Emergency procedures as detailed in the WHS and Sydney Royal Easter Show inductions and briefing documents.
5. I acknowledge that the RAS Volunteers Management Team may change my duty roster according to venue requirements.
6. I agree to attend all inductions and training sessions prior to the Sydney Royal Easter Show as required by the RAS.
7. I indemnify RAS against all claims arising out of my participation at the Showground and such claims include all action suits costs claims demands brought against the RAS by any person firm or corporation arising out of any negligent or improper act or omission by me. I understand that my liability in indemnifying the RAS shall be reduced proportionately to the extent that any negligent act or omission of the RAS may have contributed to the claim.
8. I will provide the details of my Emergency Contact. I note this person must be readily contactable throughout my time at the Showground.
9. I am fit for the purpose of performing my tasks at the Showground. I have no known physical or mental condition likely to affect my performance.
10. I acknowledge the RAS is not responsible for my personal property and the RAS is under no liability in respect of any loss or damage caused to my personal property.
11. I will adhere to the conditions of entry to Sydney Showground located at every entry point to the Showground and online at www.eastershow.com.au, including keeping private any confidential information I obtain during the course of my duties.
12. I will exercise reasonable care when performing my tasks in a way that ensures the health and safety of myself and others.
13. I acknowledge that the RAS and Sydney Olympic Park Authority operates surveillance cameras for the safety and security of individuals and property in accordance with the Workplace Surveillance Act 2005.
14. I will not bring any hazardous or dangerous substances onto the Sydney Olympic Park area.
15. I am not permitted to collect money, sell any goods including food and beverage or distribute pamphlets, stickers or balloons.
16. I am not permitted to consume alcohol or illegal substances whilst in uniform or during the performance of my tasks.
17. I will not use any of the confidential or privileged information that I may acquire prior or during the Period in any manner that may injure or cause loss to the RAS.
18. I consent to the RAS contacting any persons or organisations noted on the application form, for the purposes of verifying the information I have provided. I further understand that my personal information will be handled in accordance with the RAS Privacy Policy.
19. I acknowledge the RAS reserves the right to cancel this arrangement with me at any time if I breach any of the above conditions and guidelines.
20. I understand during my duties (whether individually or as a group) I may be party to media attention and consent to my image being used in various media outlets, including but not limited to telecommunications, newspaper, magazine, electronic and or print media.
21. I confirm that I will provide a Working with Children (WWC) clearance number to the RAS. If I do not provide the RAS with my WWC number, I understand that I will not be permitted to volunteer.
22. I understand that should I be feeling unwell for any reason, I should not attend Sydney Showground.
AGRICULTURE ACKNOWLEDGEMENT
23. I acknowledge, this being an agricultural-based event, that I may be required to and am prepared to work, from time to time, in the presence of or in close proximity to all types of food produce, plants and animals including, but not limited to, flowers, peanuts, hay, straw, livestock, horses, poultry or domestic animals.
VOLUNTEER PHOTO & RECORDING AGREEMENT
24. The Royal Agricultural Society of NSW ("RAS") will make a selection of photos and recordings (video and sound) taken by RAS Staff and contractors available to the volunteers for their personal archival purposes. Permission is granted for volunteers to store these files on a personal computer or reproduce them in print form for personal archival purposes only. Uploading of images or footage on public domain websites or use of these images or recordings for commercial purposes or personal financial gain is strictly prohibited.
25. I consent to the RAS, its agents, or any other individual permitted by the RAS, taking photographs, video recordings and sound recordings of me at the Showground to use the images or footage in print, television, radio or online media for the purpose of promoting RAS projects, events or related activities.
26. I waive any right to inspect or approve the finished product and to any further claim.
ROYAL AGRICULTURAL SOCIETY OF NSW (RAS) ACCREDITATION SYSTEM
27. To obtain accreditation for entry to the Sydney Royal Easter Show, I consent to the RAS providing my personal details (name, mobile phone number and email) to a third party to process and generate my photo identification for entry to the Showground. By providing this information, I consent to my personal information being used for this purpose.
PRIVACY ACT STATEMENT
Information provided by you throughout this document is used by the RAS and our contractors to organise, process and implement its volunteer programs. You consent to your personal information being used for this purpose including this information being made available to RAS, the media, promotional purposes, archival purposes, published in RAS publications and could be made available to third parties for the purpose of promoting the RAS or volunteers, or as otherwise required by law.
Your details will be handled in accordance with the RAS of NSW Privacy Policy, a copy of which is available at www.rasnsw.com.au. You have the right of access to and alteration of personal information containing yourself in accordance with Privacy Laws. This may be done by contacting the Volunteer Coordinator, or by contacting the RAS Privacy Officer on (02) 9704 1111 or in writing to the RAS, Locked Bag 4317, Sydney Olympic Park NSW 2127.
Should there be any complaints in relation to any of the RAS’ processes and policies, the complainant should contact the RAS Head of Human Resources directly on (02) 9704 1150. All complaints will be dealt in accordance with the RAS Complaints Handling Procedure.
