Volunteer Agreement for Covid-19 Vaccination Programme


Thank you for offering to provide your services as a volunteer to assist with the national Covid-19 Vaccination Programme.


University Hospital Southampton NHS Foundation Trust is acting as the Lead Provider (and referred to as such hereafter) locally supporting the national Covid-19 Vaccination Programme, and this letter sets out our expectations on you as a volunteer participating in the national Covid-19 Vaccination Programme.


Please read the following volunteer agreement before creating your account to apply.


  1. Volunteer role

Your role as a volunteer is set out in the volunteer role description provided to you by your host site.

You will be notified of available volunteer shifts in advance, and where you have committed to undertaking a particular volunteer shift, it is important that you notify your host site as soon as possible if, for any reason, you become unable to perform that shift.

You are expected to perform your role to the best of your ability and to follow the procedures and standards, including health and safety, infection prevention and control and equal opportunities in place with the Lead Provider identified below, and any other procedures operated by the vaccination/host site to which you are deployed as are notified to you as part of your on-boarding processes with vaccination site provider.

You will comply with our data protection policy and patient confidentiality policies and procedures as notified to you on your initial on-boarding with us as the Lead Provider. You acknowledge that as the Lead Provider we will process  certain information about you, including information shared by your host site.


    1. Induction and training


Before commencing your first shift, you must have completed a Training Needs Analysis Survey and the eLearning for Health Modules required for your role.  Location orientation/induction will be provided by each local vaccination site you volunteer to support.

You will be asked to report to the shift team leader at the local vaccination site where you volunteer, and any concerns should be raised with them in the first instance.

Where you have a clinical role, you must comply with our clinical governance procedures and any other procedures notified to you by the provider who is operating the vaccination centre where you are volunteering.

You will only be permitted to undertake voluntary shifts as a Vaccination Volunteer as long as you are, and remain, qualified and entitled to administer COVID-19 and flu vaccinations under an NHS or local authority occupational health scheme under the Human Medicines Regulations 2012 (as amended by the Human Medicines (Coronavirus and Influenza) (Amendment) Regulations 2020). This includes a requirement to maintain any relevant qualification or professional registration. You must inform your host site and lead provider (UHS) of any changes to this position.


  1. Insurance

Your host site will provide adequate insurance cover for both clinical and non-clinical vaccination activity while you are undertaking voluntary work approved and authorised under the national volunteer scheme. This does not include personal accident cover. You agree not to make any claims against the Lead Provider, the local vaccination provider/host site/voluntary body or NHS England.


  1. Confidentiality

In the course of undertaking voluntary work as part of the Covid-19 Vaccination Programme, you may have access to confidential information relating to the Lead Provider, the vaccination provider/host site delivering the vaccination site where you have been deployed, and information about staff and patients working or attending the vaccination site.

You are expected to keep all information about the programme confidential, and not to discuss or disclose any aspect of your volunteering experience with any other person at any time.

You are asked not to make any public statements or comments about your volunteering role, nor the procedures and practices in place as part of the Covid-19 Vaccination Programme, given the sensitive nature of the role and the programme. You are not permitted to take photographs or video/audio recordings during your volunteer shift.

These restrictions are to protect patients, but are not designed to prevent you from disclosing confidential information where it is required by law, for regulatory compliance purposes or for the purpose of making a protected disclosure under the whistleblowing legislation.


  1. Status

This agreement is binding in honour only, is not intended to be a legally binding contract between us and may be cancelled at any time at the discretion of the Lead Provider or any local vaccination provider with whom you are deployed. Neither of us intends any employment relationship to be created either now or at any time in the future.


By accepting this agreement you acknowledge that you agree to the conditions on which you are invited to participate as a volunteer with us as the Lead Provider and your agreement to comply with these principles.

Please now continue to create an account and complete an application.

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