Organization Policies


We welcome volunteers of all ages and abilities and from all backgrounds. Most of our volunteer roles do not require any specialist knowledge or experience, just a keen interest in the subject and willingness to learn. We will ask you to wear a photo ID lanyard for a public facing role.  Volunteers under the age of 18 can only volunteer on our Family Volunteering programme, with a member of their family who is over 18 volunteering alongside them.



To ensure we are compliant with General Data Protection Regulations 2018 please read the following: 

  • YMT uses your name and address to register you on our Public and Employee Liability Insurance if you become a YMT volunteer.
  • Your information is kept securely on this cloud based system (Better Impact) and we can link to your data to enable us to keep a record of our relationship with you.
  • Data relating to your relationship with YMT can only be accessed by the Volunteers Team at YMT and the system operators (Better Impact Inc).
  • The processing of your information is compliant with ICO and GDPR.  Better Impact stores your data in Canada, which is one of the countries outside the EU that the European Commission has determined favourable for data storage.
  • YMT will never share your information with third parties.
  • YMT will only share your information with other YMT departments, at your request, or with your prior permission.
  • General information about our volunteer programme, which we share with external bodies such as funders, is always anonymous, it is never linked with personal information.
  • YMT retains the link to your personal information for up to two years after you stop volunteering with us.  This enables us to provide references and quickly reactivate people who return to us after a break in volunteering.  However, we will remove our link, which will delete all records from our system, prior to this deadline on request.
  • Better Impact retains your personal information under the terms of their own privacy policy which can be accessed here: 
  • Please be aware that YMT can only delete our link to the information. The information will remain stored on the Better Impact system and will still be accessible to you and Better Impact.  There is a link in the Better Impact privacy policy to request removal of data from the master system.
  • If your application with YMT does not proceed for any reason, our link to the information is immediately deleted.  See above point for information on removal of application data from the Better Impact master system.

If you are happy for us to use your information in this way please tick the box to continue with your application.

Deed of Assignment of Copyright for Volunteers on relevant projects

York Museum Trust (YMT) volunteers help us further our work, including collections management, learning & access programmes and help us work towards creating new resources which we share with our audiences. In order for your work to be used fully for these purposes, we ask you to agree to this deed of assignment.

‘Work’ is defined as anything you create or invent during your time as a volunteer at YMT.


I hereby fully and permanently transfer to the Trustees of YMT all copyright and rights in the nature of copyright in my Work. I understand I may still make use of such Work for my own non-commercial research or private study. In addition, I consent for my Work to be edited, adapted or altered by YMT and I understand that YMT may not always be able to credit me in any reproductions or use of the Work.

This agreement shall be governed by and is subject to English and Welsh law and the parties agree to accept the exclusive jurisdiction of the Courts of England and Wales.

By continuing with this application, I confirm that I have read and understood the terms of this Deed of Assignment.

I am new to

You will need to enter a unique username to identify yourself to the system. You should select something that is easy for you to remember such as your email address or your name. Your username must be at least 6 characters long. If the name you enter is already in use by someone else, you will be prompted to choose another username.
Username must not start with space
Username must not end with space
Username must not have two or more spaces in a row

I already have a username

If you have signed up with this organization before, or are a member of another organization that uses, you can use the same login to access all organizations with which you are associated.
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