Code of Conduct
Airdrie 2020 AWG Society Code of Conduct Policy
Core Purpose of the Airdrie2020 - As the stewards for the 2020 Alberta Winter Games hosted in Airdrie, our society strives to deliver an exceptional Games experience, for the athletes, to the residents and the community of Airdrie.
Who the Code Applies To - This Code of Conduct policy is applicable to the 2020 Airdrie Alberta Winter Games Society (Airdrie 2020) and its employees, members of the Board of Directors (‘Directors’), and volunteers.
Organizational Code of Conduct:
Airdrie2020, and its employees, directors and volunteers must, at all times, comply with all applicable laws and regulations. Airdrie2020 will not condone the activities of employees, directors or volunteers who achieve results through violation of the law or unethical business dealings. This includes any payments for illegal acts, indirect contributions, rebates, and bribery. Airdrie2020 does not permit any activity that fails to stand the closest possible public scrutiny.
All business conduct should be well above the minimum standards required by law. Accordingly, employees, directors and volunteers must ensure that their actions cannot be interpreted as being, in any way, in contravention of the laws and regulations governing Airdrie2020 operations.
The Code cannot possibly describe every practice or principle related to honest and ethical conduct. The Code addresses conduct that is particularly important to proper dealings with the people and entities with whom we interact, including our coworkers, clients, contractors, suppliers, volunteers, and members of our community, and establishes our commitment to the highest ethical standards. From time to time we may adopt additional and more specific policies and procedures with which our employees, volunteers, officers and directors are expected to comply, if applicable to them. However, it is the responsibility of each individual to apply common sense, together with his or her own highest personal ethical standards, in making business decisions where there is no stated guideline in the Code or in our other policies and procedures. Unyielding personal integrity is the foundation of corporate integrity. The integrity and reputation of Airdrie2020 depends on the honesty, fairness and integrity brought to the society by each person associated with us. Employees, directors and volunteers uncertain about the
application or interpretation of any legal requirements should refer the matter to the Chairman of the Board, who, if necessary, should seek appropriate legal advice.
Respect for People and Non-discrimination
We do not tolerate discrimination against applicants, employees, or volunteers based on race, colour, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, or disability. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.
We are committed to providing a work environment that is free from discrimination or harassment of any type. We will not tolerate the use of discriminatory slurs, unwelcome unsolicited sexual advances or harassment, or any other remarks, jokes or conduct that creates or fosters an offensive or hostile work environment. Employees at all levels of the organization must act with respect and civility toward clients, coworkers and outside firms.
Being treated fairly means that managers and supervisors will evaluate you according to your merits, not according to arbitrary factors.
Health and Safety
Airdrie2020 strives to provide a safe and healthful work environment. We expect employees and volunteers to follow safety and health rules and practices and promptly report accidents, injuries and unsafe equipment practices, or conditions to a safety representative, project supervisor or a more senior manager.
We do not permit violence or threatening behavior in our workplaces. We report to work in condition to perform our duties at our best, free from influence of illegal drugs or alcohol. We do not tolerate the use of illegal drugs in the workplace.
Conflicts of Interest
Airdrie2020 expects that employees, directors and volunteers will perform their duties conscientiously, honestly, and in accordance with the best interests of Airdrie2020. Employees, directors and volunteers must not use their positions or the knowledge gained as a result of their positions for private or personal advantage. Regardless of the circumstances, if they sense that a course of action they have pursued, or are presently pursuing, or are contemplating pursuing may involve them in a conflict of interest with Airdrie2020, they should immediately communicate all the facts to either the Chairman of the Board.
Relationships With Clients and Suppliers
Board Directors should avoid investing in or acquiring a financial interest for their own accounts in any business that has a contractual relationship with Airdrie2020, or that provides goods or services, or both, to Airdrie2020, if such investment or interest could influence, or create the impression of influencing, their decisions in the performance of their duties on behalf of Airdrie2020.
Gifts, Entertainment, and Favours
Employees, directors and volunteers must not accept entertainment, gifts, or personal favours that could, in any way, influence, or appear to influence, business decisions in favour of any person or Airdrie2020 with whom or with which Airdrie2020 has, or is likely to have, business dealings. Similarly, employees must not accept any other preferential treatment under these circumstances because their positions with Airdrie2020 might be inclined to, or be perceived to, place them under obligation to return the preferential treatment.
Kickbacks and Secret Commissions
Regarding Airdrie2020 business activities, employees may not receive payment or compensation of any kind, without approval from the Executive Board. In particular, Airdrie2020 strictly prohibits the acceptance of kickbacks and secret commissions from suppliers or others. Any breach of this rule will result in immediate termination and prosecution to the fullest extent of the law.
Airdrie2020 Funds and Other Assets
Employees, directors and volunteers who have access to Airdrie2020 funds in any form must follow the prescribed procedures for recording, handling, and protecting money as directed by management and or detailed in Airdrie2020 policies and procedures. Airdrie2020 imposes strict standards to prevent fraud and dishonesty. If employees, directors or volunteers become aware of any evidence of fraud and dishonesty, they should immediately advise the Chairman of the Board, the Finance Chair or seek appropriate legal guidance, so that Airdrie2020 can promptly investigate further. When an employee’s, director’s or volunteer’s position requires spending Airdrie2020 funds or incurring any reimbursable personal expenses, that individual must use good judgment on Airdrie2020s behalf to ensure that good value is received for every expenditure. Airdrie2020 funds and all other assets of the Airdrie2020 are purposed for the Airdrie2020 only and not for personal benefit. Any intellectual property accessed or developed by an employee of Airdrie2020 remains the property of the Airdrie2020 regardless of the employee’s employment status.
Airdrie2020 Records and Communications
Accurate and reliable records of many kinds are necessary to meet the Airdrie2020’s legal and financial obligations and to manage the affairs of Airdrie2020. Airdrie2020 books and records must reflect, in an accurate and timely manner, all business transactions. The employees responsible for accounting and recordkeeping must fully disclose and record all assets, liabilities, or both, and must exercise diligence in enforcing these requirements. Employees and directors must not make or engage in any false record or communication of any kind, whether internal or external, including but not limited to:
- False expense, attendance, production, financial, or similar reports and statements
- False advertising, deceptive marketing practices, or other misleading representations
Code of Conduct Declaration
I, ______________________________, have read, understand and agree to abide by the Code of Conduct of the Airdrie2020 Alberta Winter Games Society, and I understand that such adherence is a condition of my employment, directorship or volunteer work. I understand that a violation of the Code of Conduct may be grounds for termination.
Signed this ____________________day of ____________________, 20______.
Employee/Director/Volunteer PRINT NAME
Role in Airdrie 2020 Alberta Winter Games Society