Application Form - Volunteering in SA

Welcome to Dementia Australia Volunteer Registration

Before completing your volunteer registration, you are required to read and acknowledge the following documents:

• Dementia Australia Volunteer Statement
• Dementia Australia - Volunteer Rights and Responsibilities

What else should I know?

Once you are registered with us you will receive volunteering information from us by email and MS text.  You can unsubscribe from these communications at any time. You can also delete your profile and data.

You may also be contacted occasionally to complete a short survey on our services. You can choose not to complete these surveys when you receive them.

What do I do now?

Make sure you read the documents.

• Click on the “I have read and agree to the required documents” tick box.
• If you do not agree you can remove your information and delete your file as follows:
• Log on to www.myVolunteerPage.com
• Go to the "Contact" tab
• In the "Organisations" section at the bottom, click on the "Resign from" link (the name of the organisation is contained in the name of the link)
• Select the appropriate reason ("I am moving", "I need/want to resign")
• Click on the [Confirm] button

We look forward to seeing your application and registration in our inbox and we can continue with your application to join the Dementia Australia Volunteer Team.

Dementia Australia was founded by volunteers and has an ongoing commitment to nurture volunteer involvement. As such the organisation recognises, genuinely values and supports the role played by volunteers in the provision of services to the community and is committed to developing and promoting

quality volunteer management. The benefits of voluntary contributions are many and impact on the volunteers themselves, the employees who work with them and the wider community. Dementia Australia recognises that the cooperative relationships formed between volunteers, paid employees, individuals, families, groups and local government, promote social cohesion and contribute to the development of strong, resilient and sustainable communities and community centres.

Dementia Australia respects the rights and responsibilities of volunteers and has developed the Volunteer Rights and Responsibilities form in line with the guidelines outlined in the Volunteering Australia National Standards for Volunteer Involvement 2015.

All potential volunteers will be screened to ensure appropriate skills and fit for the position which they wish to undertake. A police check will be required to be undertaken on all volunteers except for volunteers at major events.

Within the Volunteer Management framework, the resourcing and management of volunteers will be undertaken similarly to that of employees and therefore many Dementia Australia policies and procedures relating to our Human Resources will apply.

In resourcing and managing volunteers, Dementia Australia will:

• Maintain appropriate Public Liability and Personal Accident Insurance cover for people engaged as volunteers
• Be supervised by appropriately skilled workers and where relevant, receive appropriate specific training
• Provide sufficient information for potential volunteers to make an informed decision about the match with the role, including the need for a Police Check if required
• Comply with Diversity and Recruitment policies when recruiting or screening prospective volunteers
• Ensure volunteers are reimbursed for any out-of-pocket expenses incurred while performing their roles. Unless negotiated otherwise, transport to and from the work location will not be reimbursed
• Appropriately recognise and thank volunteers
• Ensure each volunteer has:
• An up-to-date volunteer position description which clearly sets out the extent and scope of their role including the reporting line
• An appropriate orientation
• A clear statement of Volunteer Rights and Responsibilities developed and endorsed by Dementia Australia
• A safe workplace with the correct tools and equipment to safely fulfill their role
• On-going support and supervision

The information is collected for our office records and will not be used for any other purpose than to contact you or your nominated contact person. All information collected remains confidential, is securely stored and only accessible by appropriate Dementia Australia staff. A copy of the Dementia Australia Privacy Policy is available from  https://www.dementia.org.au/about-us/policies/dementia-australia-privacy-policyor by calling (02) 9805 0100.

As a volunteer, you have the right to:

• Be treated fairly and with respect in accordance with the principles of Equal Opportunity legislation
• Be recognised and included as a valued team member
• Receive accurate information about Dementia Australia
• Have a clearly written position description
• Receive proper training, initially and on an ongoing basis
• Know who you can turn to with difficulties and problems
• Know who you are accountable to
• Be supported and supervised in your role
• A healthy and safe working environment
• Be covered by insurance
• Be able to negotiate
• Say no if you feel you are being exploited
• Be advised of the organisation’s travel reimbursement policy and reimbursed for out of pocket expenses
• Be informed and consulted on matters which directly or indirectly affect you and your volunteering
• Be made aware of the grievance procedure within the organisation
• Have your confidential and personal information dealt with in accordance with the principles of the Privacy Act 1988

You have the responsibility to:

• Be reliable and notify an appropriate person if you are not available or running late
• Value, support and respect the rights of other team members
• Respect confidentiality
• Be committed to the organisation
• Carry out the jobs specified in your volunteer role description
• Have a non-judgmental approach
• Give feedback which will assist the development of the program or service
• Respect and acknowledge decisions made by co workers and managers
• Address areas of conflict or concern with the appropriate staff member
• Undertake training when requested
• Exercise a duty of care in areas of work, health and safety, including informing others of potential or actual hazards
• Ask for support when needed
• Give informal and, if possible, timely notice of their intention to leave the service/program
• Care for Dementia Australia equipment and property
• Carry out the work they have agreed to do responsibly and ethically
• Conform to Dementia Australia policies and procedures

Dementia Australia has the right to:

• Determine the suitability of individuals wishing to volunteer
• Request that a Police Check be done where applicable
• Determine that the duties of a volunteer can be amended
• Determine if the volunteering opportunity is still an ongoing one beneficial to both the volunteer and Dementia Australia

Dementia Australia has the responsibility to:

• Ensure volunteers have sufficient information about Dementia Australia and the volunteering role including a Role Description which clearly sets out the extent and scope of the role
• Ensure volunteers are covered by appropriate insurances
• Provide an appropriate orientation and a safe workplace with the correct tools and equipment to safely fulfil their role
• Ensure volunteers are supervised by appropriately skilled workers on an ongoing basis
• Ensure volunteers are reimbursed for any agreed out-of-pocket expenses incurred while performing their roles. Unless negotiated otherwise, transport to and from the site of volunteering will not be reimbursed.
• Appropriately recognise and thank volunteers

I consent to be photographed, filmed, and/or otherwise recorded and for any use, in any and all media in perpetuity, of your appearance, voice, name for any purpose whatsoever in connection to Dementia Australia. Images and footage remain the property of Dementia Australia and may be used for promotional purposes in like with the mission, values, and goals of Dementia Australia.

If you do not agree to the foregoing, please identify yourself to Dementia Australia prior to volunteering.

Dementia Australia values your support and commitment as a volunteer. The wellbeing of all event participants, clients, volunteers, and staff is critical to us as an organisation.

We understand if your circumstances or readiness to volunteer changes. Please update us as soon as possible.

Before you volunteer at our event or program, we ask you to carefully consider the following information.

Social distancing

Social distancing includes:

• Staying at home when you are unwell

• Staying 1.5 metres away from others

• Avoid touching others, such as shaking hands or hugging

Hand hygiene

Good hand hygiene is an important measure to avoid the transmission of COVID-19. Handwash with soap and water or use hand sanitiser as needed.

If supporting clients, you may be asked to assist them in modelling and encouraging hand hygiene. Speak with program staff if you need more information.

Respiratory hygiene and cough etiquette

Respiratory hygiene and cough etiquette must be followed at all times:

• Cover your nose/mouth with disposable single-use tissues when coughing, sneezing, wiping and blowing the nose and dispose of tissues appropriately.

• If no tissues are available, cough or sneeze into the inner elbow rather than the hand.

• Hands must be washed with soap and water after coughing, sneezing or using tissues. If no soap and water is available, please use hand sanitiser.

• Keep contaminated hands away from your face, especially around your mouth, eyes, and nose.

• If supporting clients, you may be asked to remind them about respiratory and cough protocols. Speak with program staff if you need more information.

Face masks

Whilst event and program organisers will be doing their utmost to uphold the 1.5 metre social distancing rule, volunteers are welcome to wear a face mask as an extra precaution. Face masks will be available for all volunteers and there maybe instances where they must be worn if supporting clients.

I will adhere to the following COVID safe procedures:

• If I am unwell on the day, I will not attend my volunteer shift and I will notify the Volunteer Coordinator as soon as possible.

• If I become unwell while volunteering, I will notify a staff member of Dementia Australia and leave the event or session immediately.
• If I become unwell with COVID-19 within 48 hours of volunteering at a program, I will update the Volunteer Coordinator.

Before my volunteering shift, I will update Dementia Australia staff if the following occurs:

• I have been diagnosed with COVID-19 within a 7 day window prior to my volunteering shift.

I understand I may be asked to self-exclude from volunteering should any of the above transpire for the time stipulated in current government guidelines.

Volunteer Personal Accident Insurance only covers injury and not illness. Dementia Australia will have procedures in place across all its operations to lessen the risk of contracting COVID-19 but cannot guarantee that all risk is eliminated. It may be challenging for a person living with dementia to always demonstrate COVID-Safe etiquette.

I understand and agree to abide by the requirements outlined in this document. I understand the risks and controls in place for managing potential COVID-19 exposure at Dementia Australia and understand Dementia Australia cannot be held liable should I contract COVID-19 while volunteering.